What is the p card billing cycle end date?

The procurement card billing cycle closes on the 27th of each month or the next business day .

What is the use of PCard in UCLA?

UCLA's Procurement Card (PCard) is a Visa® card for staff and faculty members who have buying responsibilities . The card simplifies purchasing of most routine, low-cost goods and services.

How do I know when my billing cycle ends?

You can find your credit card billing cycle listed on your monthly statement. You'll notice the start and end dates for your billing period are typically located on the first page of your statement, near the balance . Your card issuer may list the number of days in your billing cycle, or you'll have to do some counting.

What is the billing cycle for the UIUC Pcard?

The University mailing address is where the P-Card is delivered and is also the billing address used to complete eligible purchases. The billing cycle for the P-Card is the 25th of the month through the 24th of the following month . The P-Card cycle limit is replenished at the beginning of each billing cycle.

Why is it called a PCard?

A purchasing card (also abbreviated as PCard, P-Card, or ProCard) is a form of company charge card that allows goods and services to be procured without using a traditional purchasing process . In the UK, purchasing cards are usually referred to as procurement cards.

Are p-cards debit or credit?

A p-card is a special type of business debit card . Business debit cards are linked to the company's account, and the purchases are subtracted from the account balance when they are made.

What are the benefits of p-cards?

P Card Advantages: Straight to the Point . High Efficiency: P cards streamline buying processes. Spending Oversight: Offers straightforward ways to monitor and control expenses. Cash Flow Improvement: Payments can be made within 56 days, aiding in better cash management.

What is bill Cycle end date?

A billing cycle or billing period is the time period between billing statements . Billing cycles are most often monthly, but depending on the industry, may vary between 3-6 weeks. Understanding when a billing cycle begins and ends can help both businesses and consumers.

What is the period of the billing cycle?

A billing cycle, also referred to as a billing period, is the interval of time between billing statements . Although billing cycles are most often set at one month, they may vary in length depending on the product/service rendered. Typically, the billing cycle lasts anywhere between 20 and 45 days.

What is the date of billing cycle?

What is the Billing Cycle? The billing cycle is the period between the last billing date and the current billing date for any sale of goods or provision of services . The length of billing cycles varies depending on the lender or service provider, but usually, it lasts from 20 to 45 days.

What is the cutoff date for credit card billing?

Credit card billing cycles often last for 29 to 31 days. The last day of your billing cycle is your statement closing date . Whatever credit card balance you have on this day is usually the balance that your credit card issuer reports to the credit bureaus. Your closing date isn't the same as your payment due date.

PCard Office Hours Summary (January-December 2024) (2024)

Summary of PCard Office Hours (January-December 2024):

join pcard office hoursEmail pcard

May 2024 - Office Hours Summary

Updates:

Allow Workers to Approve Once
"Allow Workers to Approve Once" condition rule has been removed from WD and "Exclude Prior Approvers" has been added under Advanced Routing on the BOCL and GOCR steps for the following Business Processes: Expense Reports,Miscellaneous Payment Requests, Supplier Invoice Request, Requisition, Purchase Order.
Fiscal Year End - Task Fulfillment
- Emails sent to SCM's with tasks/transactions to review (ER's, SA's, MP's, Airfare Transactions, PCard Transactions, Cash Advances)
3-D Secure
- Uses risk-based authentication to determine validity of a purchase.
- Typically done behind the scenes.
- User may be prompted to supply supplementary information (such as a security question) if authentication standard could not be met.

Reminders:

PCard Use & Responsibilities - Live and Interactive
- May 21st (virtual): Full (15 people on waitlist)
- July 16th (virtual): 11 spots available
- August 21st (virtual): 25 spots available
PCard Fiscal Year-End Support: PCard Working Lab
- Scheduled for Wednesday, May 22nd. From 9-10:30AM.
Fiscal Year 2024 Year-End Close Review Checklist
- (https://busfin.osu.edu/controller)
- Ensure PCard transactions that load into Workday by June 14, 2024, are processed with an approved Expense Report by 12 noon on June 28, 2024
Review Your Unexpensed PCard Transactions:
- Run the Credit Card Transactions – OSU report (in Workday)
- Filter the report down to only include your PCards (Cardholder/Card Manager), and check the box to “Exclude Approved” transactions
See Also
Clinical Program - Oklahoma State University
Total # of Outstanding PCard Transactions as of 5/13/24
- 7,693 - Total outstanding transactions
  - 4,095 - Not submitted on an ER
  - 2,844 - “In Progress”
  - 336 - “Sent Back”
  - 418 – “Draft”

April 2024 - Office Hours Summary

Updates:

2024 PCard Renewal
Pickup notifications for cards expiring at the end of April have been sent (~425 cards)
PCards will work through the end of the month in which they expire (e.g., 4/30/24)
Renewal cards arrive at the PCard Office roughly 4 weeks before expiration
Credit Card Transactions – OSU Report: New Columns Added
- Credit Card Embossed Name
- Expense Report Approval Date

Reminders:

PCard Use & Responsibilities - Live and Interactive
- April 17th (virtual): Full (14 people on waitlist)
- May 21st (virtual): 8 slots available
- July 16th (virtual): 24 slots available
Sales Tax Exemption
- Visit the Tax Office’s website to review which states OSU is tax exempt in.
  - https://busfin.osu.edu/university-business/controller/sales-and-use-taxes
- Print off the Tax Exemption form and take it with you at time of purchase
Itemized Receipts
- Collect an itemized receipt at the time of purchase.
- Attach the itemized receipt to the Expense Report. Do not attach the invoice/quote, as they do not show the payment method that was used (last 4 digits of PCard)
Fiscal Year 2024 Year-End Close Review Checklist
- (https://busfin.osu.edu/controller)
- Ensure PCard transactions that load into Workday by June 14, 2024, are processed with an approved Expense Report by 12 noon on June 28, 2024
PCard Fiscal Year-End Support: PCard Working Lab
- Scheduled for Wednesday, May 22nd. From 9-10:30AM.
Review Your Unexpensed PCard Transactions:
- Run the Credit Card Transactions – OSU report (in Workday)
- Filter the report down to only include your PCards (Cardholder/Card Manager), and check the box to “Exclude Approved” transactions

March 2024 - Office Hours Summary

Updates:

2024 PCard Renewal
Pickup notifications for cards expiring at the end of March have been sent
PCards will work through the end of the month in which they expire (e.g., 3/31/24)
Renewal cards arrive at the PCard Office roughly 4 weeks before expiration
425 PCards set for expiration/renewal at the end of April
Fiscal Year 2024 Year-End Close Review Checklist
- (https://busfin.osu.edu/controller)
- Ensure PCard transactions that load into Workday by June 14, 2024, are processed with an approved Expense Report by 12 noon on June 28, 2024
Credit Card Transactions – OSU Report: Updates Coming
- Embossed Name
- Expense Report Approval Date

Reminders:

PCard Use & Responsibilities - Live and Interactive
- March 21st (in-person): 7 slots available
- April 17th (virtual): 3 slots available
- May 21st (virtual): 22 slots available
PCard FY-End Working Session
- Scheduled for Wednesday, May 22nd. From 9-10:30AM.
PCard Ordering & Pickup
- Order PCards at least 2 weeks in advance of when they are needed
- Card pickup is only available on Mondays and Wednesdays (7:30AM-4:30PM)

February 2024 - Office Hours Summary

Updates:

2024 PCard Renewal
Pickup notifications for cards expiring at the end of February have been sent
PCards will work through the end of the month in which they expire (e.g., 2/29/24)
Renewal cards arrive at the PCard Office roughly 4 weeks before expiration
Split Position Designation available on SA/ER
- For more information, see NewsLink article
PCard FY-End Working Session
- Scheduled for Wednesday, May 22, 2024 (9-10:30 AM)

Reminders:

PCard Use & Responsibilities - Live and Interactive
- February 20th (virtual): Session is full
- March 21st (in-person): 12 slots available
- April 17th (virtual): 18 slots available
Grid View for ER’s
- WD does not recommend using the default “Grid View” for 30+ lines
- Use “List Detail” view instead to avoid system freeze
FY-End is only 4.5 months away – don’t wait, start end of year tasks now!
- Review PCard transactions to ensure submission and approval on Expense Reports

January 2024 - Office Hours Summary

UPDATES:

2024 PCard Renewal
- January renewal cards have been picked up by college/VP-area SFO (or designee)
- PCards will work through the end of the month in which they expire (e.g., 1/31/24)
- Replacement cards for the remainder of 2024 will arrive at the PCard Office roughly 4 weeks before expiration. Pick-up notifications will be issued to either the SFO or directly to the Card Manager/Cardholder dependent upon volume of cards expiring within the specific month for the unit.
PCard Policy – Monthly Close
- “All transactions must be accounted for and fully expensed on an expense report by the PCard manager/PCardholder by monthly close.”
- No longer applies in Workday. We do not have a monthly close like we did in PeopleSoft that would prohibit worktag updates and ER submission.
- Best practice: Transactions should be submitted on an Expense Report within 7 business days of load date into Workday

REMINDERS:

Lost/Stolen/Fraud
Notify the bank and the PCard office immediately to shut down the card.
OSU does not have dispute rights if the card is used to make a fraudulent transaction before the bank has been notified that the card has been lost/stolen.
Replacement cards will be sent to the PCard Office for setup.
Turnaround time: 5-10 business days
Pickup notification sent to the PCardholder/PCard Manager once the card arrives.
Dispute Form must be submitted to the bank within 60 days of the statement date.
Temporary Limit Increases
- Higher limits = higher risk
- Limit duration of increase

PCard Office Hours Summary (January-December 2024) (2024)

FAQs

What is the p card billing cycle end date? ›

What is the cutoff date for credit card billing? ›

References